# Role of the Secretary The Secretary works with the President in the effective administration of Board and membership meetings and is responsible to the membership to ensure that the bylaws are followed and that all necessary documents are maintained and filed as required. The duties of the Secretary are to: * Be able to act as a signing authority for the Corporation in financial and legal matters at the Board’s discretion * Ensure safekeeping of the documents of the corporation including Letters Patent, Supplementary Letters Patent, Bylaws, Minutes of the Board, Contract agreements * Serve on the Executive Committee of the Board * Liaise with those individuals/organizations contracted to provide management support of the operational tasks of the Secretary --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://governance.tomediaarts.org/board-structure-and-roles/officers-of-the-corporation/role-of-the-secretary.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.