> For the complete documentation index, see [llms.txt](https://governance.tomediaarts.org/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://governance.tomediaarts.org/board-structure-and-roles/officers-of-the-corporation/role-of-the-secretary.md).

# Role of the Secretary

The Secretary works with the President in the effective administration of Board and membership meetings and is responsible to the membership to ensure that the bylaws are followed and that all necessary documents are maintained and filed as required.

The duties of the Secretary are to:

* Be able to act as a signing authority for the Corporation in financial and legal matters at the Board’s discretion
* Ensure safekeeping of the documents of the corporation including Letters Patent, Supplementary Letters Patent, Bylaws, Minutes of the Board, Contract agreements
* Serve on the Executive Committee of the Board
* Liaise with those individuals/organizations contracted to provide management support of the operational tasks of the Secretary


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