Governance Manual
  • Introduction
  • About TMAC
  • Director Register
  • Board Structure and Roles
    • Composition
    • Ideal Board Size
    • The Board's Role
    • Directors of the Board
      • Role of Directors
      • Board Member Code of Conduct
      • Accountability
      • Responsibilities
    • Officers of the Corporation
      • Role of the President
      • Role of the Vice President
      • Role of the Secretary
      • Role of the Treasurer
    • Board Committees and Mandates
      • Membership and Appointment
      • Committee Chair
      • Committee Procedures
    • Board Procedures and Policies
      • Board Meetings
      • Communication Policy
      • Finance Policy
      • Governance Policy
      • Conflict of Interest Policy
      • Sponsorship and Fundraising Policy
      • HR Policy
      • Naming Rights
      • Operating Reserve
      • Board Self-Assessment
  • Membership
    • Members of the Corporation
    • Admission
    • Security of Membership
    • Termination
    • Responsibilities of Members
    • Rights of Members
  • Addenda
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  1. Board Structure and Roles
  2. Board Committees and Mandates

Committee Procedures

The committee should meet at least four times per year, but may meet as frequently as needed.

Meetings of the committee may be held at any time and place to be determined by the chair, provided that 14 days’ written notice of such meeting is given prior to the meeting. This notice may be waived by any member of the committee.

Two out of 4 members constitutes a quorum; the chair or co-chair must be in attendance. Committee meetings are open to any staff or board members who wish to attend without vote

Minutes must be taken at all committee meetings. A copy of all committee minutes is filed with the President, and should be made available to all board and staff members within 30 days of the meeting.

New projects and recommendations should be brought to the Board for approval at a meeting of the directors.

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Last updated 6 years ago